Notification
By DataLexing Support
By DataLexing Support
Notifications - Overview
Notifications keep users informed about activities across their workspace - covering workspace invitations, comments, collaboration updates, and administrative events. Notifications can appear inside the app, by email, and as push notifications on mobile. What are Notifications? Notifications are automated alerts that inform users about workspace events, collaboration updates, and administrative actions. They help users stay aware of changes affecting their work without constantly checking multiple applications or views. Why use Notifications? - Keep track of all relevant updates without manual checking. - Improve collaboration by receiving instant alerts about mentions or assignments. - Stay informed about workspace management changes (invitations, user roles, etc.). How does it work? Notifications are generated automatically when specific actions occur, for example, when someone mentions you in a comment, assigns you to a record, or sends a workspace invitation. Users can view notifications in three ways: - In-app - via the bell icon 🔔 in the sidebar. - Email - for selected events (e.g. invitations). - Mobile push - for users of the mobile app who have enabled notifications in system settings. The Notifications panel contains three tabs: - All - shows every notification. - Assigned to me - shows rows where you are listed as a collaborator. - Mentions - lists comments where you were tagged. Notifications can be deleted, marked as read, or filtered by type. Notes - Notification preferences are global for each user within a workspace. - Email delivery depends on workspace configuration and event type. - Push notifications depend on device permissions. - Settings apply globally - if a notification type is disabled, it won’t appear in any channel. Related articles - [How to View and Manage Notifications] - [How to Configure Notification Settings] - [Notifications – Types & Meanings Reference]
Notifications – Types & Meanings Reference
This article explains each notification type listed in Profile → Notifications Settings. You can enable or disable specific notifications to decide which events will appear in your notification panel, email, or mobile device. Types & Meanings Reference | Notification name | Description / When it appears | Getting by | | --------------------------------- | ------------------------------------------------------------------------ | ----------------- | | Workspace Admin Assigned | When a workspace Admin assigns the Admin role to another workspace user. | Admin | | Workspace Invitation Created | When you are invited to join a workspace. | Invited user | | Snapshot Created Successfully | Successful creation of an application backup (Version History). | Admin | | Snapshot Creation Failed | Backup creation failed (Version History). | Admin | | Row Comment Mention | When you are mentioned in a comment using @username. | Mentioned user | | Row Assigned Deleted | When a row you collaborate on is deleted. | Collaborator | | Workspace User Left | When someone leaves your workspace or was removed from it. | Admin | | Workspace User Joined | When a user accepts a workspace invitation. | Admin | | Row Mentioned | System template notification for mention events. | Mentioned user | | Collaborator Added to Row | When you are added as a collaborator in a row. | Collaborator | | Workspace Restored (Admin) | When a deleted workspace is restored (currently not available). | Workspace members | | Workspace Invitation Rejected | When a user rejects your workspace invitation. | Admin | | Row Assigned Restored | When a deleted row you collaborate on is restored. | Collaborator | | Workspace Deleted (Admin) | When the current workspace is deleted. | Workspace members | Notes - Notification names match those visible in Profile → Notifications Settings. - Notifications can appear in-app, by email, or as mobile push, depending on your workspace and device configuration. - Some notifications (e.g. Snapshot, Workspace Deleted) are only visible to Admin users. - If a notification type is disabled in settings, you won’t receive it in any channel.
How to View and Manage Notifications
This article explains how to open, view, and manage your notifications in DataLexing. Notifications help you stay informed about workspace updates, collaboration mentions, and administrative actions. Prerequisites - You must be logged in to your workspace. - You need at least one active workspace or application where notifications are generated. Steps 1. Open the Notifications panel by clicking the bell icon 🔔 in the sidebar. Sidebar with bell icon 2. Use the tabs at the top of the panel to view and filter notifications: - All – shows every notification. - Assigned to me – shows where you are listed as a collaborator. - Mentions – shows where you were tagged (@username). Notifications tabs and examples 3. To manage notifications: - Click any clickable notification (e.g. mentions, assignments) to open the related record (green arrow). - Opened notifications are automatically marked as read. - Click Mark all as read (double checkmark) button at the top of the panel to clear unread badges (red arrow). - Use the Delete all (bin) button at the top of the panel to remove all notifications from the list (red arrow). - Use the Mark all as read (double checkmark) icon on hover to clear individual notifications unread badge (blue arrow). - Use the Delete (bin) icon on hover to remove individual notifications (blue arrow). Notifications tab management buttons | | | --- | Related articles - [Notifications – Overview] - [How to Configure Notification Settings] - [Notifications – Types & Meanings Reference]
How to Configure Notification Settings
This article explains how to access and configure your notification settings in DataLexing. Notification preferences allow you to choose which events will trigger across all your workspaces. | You must be logged in to your **DataLexing **account. | | ----------------------------------------------------- | Steps 1. Click your profile picture (or arrow next to it) in the bottom section of the sidebar. 2. Choose Profile from the list. Settings menu opening 3. Select Notifications Settings from the menu. 4. Click the arrow down if the notification types list is hidden. Notification settings tab 5. Enable/disable the toggle to turn on/off all notifications at once. Toggle switching 6. Check or uncheck the boxes next to each notification type to control which ones you receive. Notification settings page 7. Changes are saved automatically and apply globally across your account. 8. You can find full descriptions of notification types in [Notifications – Types & Meanings Reference]. Notes - Notification settings are global — they apply to all workspaces linked to your account. - If a notification type is disabled, it will not appear in any channel. - Email and mobile notifications depend on workspace configuration and system permissions. - Some notifications (e.g. workspace backups) are received only by Admin users.