What is Guest Access?
Guest Access lets you publish selected views and invite external users without requiring them to have a full account in DataLexing. Unlike other types of sharing (public or password-protected), Guest Access requires users to log in with their email and a one-time code. When a view is shared by email, each guest becomes visible in the Admin Panel as a distinct user. This enables fine-grained permission control and audit tracking.
Why use Guest Access?
Enable external collaborators (partners, clients, students, citizens) to interact with specific data.
Reduce license costs by avoiding full accounts for occasional users.
Maintain security by knowing exactly which guests joined and what they did.
Provide flexible control: read-only, editable under conditions, or limited submissions.
Support workflows in government, education, or enterprise scenarios (e.g. form submissions, limited editing rights, feedback collection, updating applications).
How does it work?
AAccess methods:
Email authentication – guests log in using their email and receive a one-time verification code.
Admins may allow all emails, restrict to specific addresses, or restrict to a domain.
Permissions:
Guests can be restricted to only relevant rows (based on Created By, Email or Collaborator columns).
Editing can be allowed, fully blocked, or conditional (e.g. for those with status = “waiting”).
Record creation can be limited to a number per user, with automatic reset cycles (weekly, monthly, quarterly, yearly).
Administration:
Admins manage Guest Access in the Publish tab of a view.
In Enterprise workspaces, a Guests tab appears in the Admin Panel with a list of all guest accounts and their assigned views.
Activities are tracked in the Audit Log.
User experience:
Guests open the shared link, enter their email, and confirm with a one-time code (no full login screen).
They see the shared view plus a simplified sidebar with navigation between shared views, workspace switcher, Help Center, and logout.
When allowed, they can add or edit records via Add row.
Notes
Guest Access is available only for Enterprise plans.
Mobile access is supported but now may still have limited coverage due to ongoing development.
Related articles
[How to enable Guest Access]
[How to manage Guest Access settings]
[Guest Access – Permissions and Options Reference]