**This article explains how Workspace Admins can invite users to a workspace, review invitation statuses, cancel pending invites, and understand how invitations expire.**


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## **Steps**

1. Open the Workspace Admin Panel.

   1. Click the **workspace icon** (or arrow next to its name) in the top section of the **sidebar**.

   2. Click your **profile picture** (or arrow next to your name) in the bottom section of the **sidebar**.

2. Click **Admin/Admin Panel** to open the Admin Panel.

   ![](https://app.chatwoot.com/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBCRnhleWdVPSIsImV4cCI6bnVsbCwicHVyIjoiYmxvYl9pZCJ9fQ==--1e998d556a449e2fa563a5055420cfb1c7787d58/WAP.png)

   *Workspace sidebar with Admin button*

3. Open the **Invites** tab.

   * You will see a list of all invitations sent from this workspace

   ![](https://app.chatwoot.com/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBCRnRleWdVPSIsImV4cCI6bnVsbCwicHVyIjoiYmxvYl9pZCJ9fQ==--dcf47f1d6d768dfc536999a902b5acd5646a7931/HTMI1.png)

   *Invites tab list*

4. Review invitation information.

   For each invitation, you can see:

   * **Email address** of the invited user.

   * **Assigned workspace role**.

   * **Invitation status**:

     * *Pending* – invitation sent but not yet accepted.

     * *Accepted* – user joined the workspace.

     * *Rejected* – invitation declined by the user.

     * *Expired* – invitation was not accepted within 3 days.

   * **Sent date.**

   * **Accepted date**.

5. Send a new invitation.

   1. Click **Invite user**.

   2. Enter the user’s **email address** and press **Enter/Space**.

   3. Select the **workspace role**.

   4. Optionally type the message to the invite which will appear in the email.

   5. Send the invitation.

   6. The invitation appears in the list with *Pending* status.

   7. The invitation role can be changed in the **Role** column while the invitation status is **Pending**.

   ![](https://app.chatwoot.com/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBCRjFleWdVPSIsImV4cCI6bnVsbCwicHVyIjoiYmxvYl9pZCJ9fQ==--fbca9ffb7cffb1bccb3c54937aad8d7fa14dff59/HTMI2.png)

   *Invite user modal*

## **Notes**

* Invitations automatically **expire after 3 days** if not accepted.

* Invitations cannot be canceled once sent.

* If the invited user already has a DataLexing account, they will receive the invitation as an in-app notification.

* External users receive the invitation by email only.

* Once accepted, the user becomes a workspace member and appears in the **Members** tab.

* After the invitation is accepted, the role can be changed only in the **Members** tab.

**Related articles**

* *Workspace Admin Panel – Overview*

* *How to Manage Members*

* *How to Manage Teams*

* *How to Manage Guests*

* *Permissions & Roles — Reference*